Assistant Manager – payroll & compliance

7 - 12 Years

Job Description

New Hire- Appointment and Confirmation
Refer policy for appointment (Probation Period, Confirmation)
Start evaluation of the trainees/new joiners based on the set dimensions at the end of the training period
For internal transfers/ change of role, employee remains on company rolls
Initiate the confirmation procedures for candidates completing probation period.
Coordinate with other support function to provide necessary data

Compensation & Benefits
Receive inputs on individual performance rating
Document the rating based on the performance rating
Suggest the desired changes in salary structure and benefits for eligible employees to HR Head Corporate
Prepare an overall increment document and send it for approval
Document employee Salary Data Changes
Notify the employees of changes in salary
Administer salary verification request
Forward the details to payroll for processing
Analyze the total percentage increase/ decrease in compensation and generate a report and provide the report to Head Corporate HR

Performance Management System
Conduct Training/ mock sessions on Performance Management Philosophy and Process
Communicate the PMS procedure and timelines across function
Define guidelines to be followed by an appraiser
Follow up to ensure Performance forms are completed within the timeline
Collate all Performance Forms
Ensure Appraisers provide apprises with performance feedback, training needs and areas for improvement
Ensure conduct of Annual Performance Review, as per timeline
Track the development progress of non-performance and document serious concerns (if any)
Provide inputs on Training requirement to training and development team
Update the year end performance appraisal ratings
Conduct discussions on performance, feedback for improvement and rating scales.
Forward the inputs to Compensation and benefits for processing the increments.

Manage Payroll
Receive attendance from regions and check for absentees
Monitor the entire attendance tracking process
In case of abnormities inform regional team
Update the status of leave in the employee leave record
Develop consolidated attendance report
Ensure all leaves are approved by HOD, in case discrepancy inform the employee
Calculate the leaves balance and communicate the balance to employees at end of every month
Generate attendance input sheet for payroll and get approval from Head HR
Generate consolidated leave sheet for payroll get approval from Head HR
Forward the data/ reports to corporate HR office
Forward outsourced employee data to outsourcing agency for payroll processing
Receive Payroll statement from outsourcing agency
Forward the statement for payment processing

Ensure ESIC , Mediclaim norms are met across regions
Ensure HR hygiene issues across regions.
Ensure proper compliance for all regions .
Monthly reports to management on major statutory compliances & violations, if any.
Get the inspection done from PF, ESIC, Labour and departments of units
Ensure execution of manpower agreements for each contractor for the financial year
Ensure 100% availability of contract manpower in regions & adherence legal compliance
Ensure timely wages bills clearance of contractors and wages distribution as per statutory laws
Ensure regular audits of contractors legal and statutory records
Conduct monthly meeting with all the contractors.
Ensure smooth IR in regions, Counseling & grievance handling of workers
IR / HR Surveys to identify best industry practices
Meeting with the officials of Labour, PF, ESIC, Employment Exchange, Police, Zila Panchayat, other administrative authorities and associations.

Employee Separation
Receive application from employee for resignation
Inform Head HR & Department HOD
Collect and analyze the results of exit interview based on set dimensions
Start disciplinary actions against key employees after receiving complaints and dissatisfaction report
Ensure commercial authority and control are disabled and inform Finance
Ensure full and final settlement is paid
Update the database and close employee records.
Maintain database for ex-employees for potential rehires.

HR Data Administration
Receive inputs on Employee Data from various HR Process touch points
Maintain all records as per HODs direction & update records periodically
Manage changes in data after HODs approval
Forward the necessary employee & dependent details to authorized recipient on request.
Forward the updated employee details to payroll

Salary: INR 4,00,000 - 4,50,000 P.A.

Industry:Medical / Healthcare / Hospitals

Functional Area:HR, Recruitment, Administration, IR

Role Category:HR/ Recruitment / IR

Role:Pay Roll/Compensation Manager

Employment Type:Permanent Job, Full Time

Key Skills

Desired Candidate Profile

Please refer to the Job description above

Company Profile

Ziqitza Health Care limited
Ziqitza Health Care Ltd provides emergency medical services for the general public in all critical care, trauma and accident cases all free of Cost. To Know more visit
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Recruiter Name:Mr. Rahul Raj

Contact Company:Ziqitza Health Care limited